Question 1

How do I book the Lounge?

Accepted Answer

The Faculty of Arts Students' Association partners with our Faculty to manage bookings for events, activities and other uses of the Arts Students' Lounge.  Visit fasaucalgary.ca/lounge-booking to see if your event meets the criteria for using the Arts Lounge, and to fill out the Booking Request Form.

Question 2

I booked the Lounge through ClubHub, University Conference & Events Management (CEM) or through the Faculty of Arts. Do I need to request the event through FASA, too?

Accepted Answer

Yes. ClubHub allows SU Registered Clubs to book events throughout the University campus including MacEwan Conference and Events Centre rooms (MacHall AB, Ballroom, Shakespeare rooms, etc...) and ClubHub also can be used to book classrooms throughout the University, as the SU partners with CEM to provide that service for Clubs. However, the Arts Students' Lounge is managed by the Faculty of Arts internally, and FASA works alongside them to provide the space for use by clubs and other organizations. Because this process is separate from CEM, any events being booked in the Lounge must go through FASA or the Faculty of Arts.

Question 3

I filled out the Booking Request Form. Am I good to go?

Accepted Answer

Not quite yet. Please wait for a response from our Arts Lounge management team prior to moving forward with your event planning. Until the management team confirms your event's eligibility and the Lounge's availability, your event is not confirmed. The Lounge management team will send you an email with a confirmation and some essential information. When you've received that confirmation email, then you're good to go!

Question 4

My event Booking Request was denied. What can I do?

Accepted Answer

If your event booking request has been denied by the Lounge Management team, they will send you an email explaining why your event may have been denied. Common reasons include:A time conflict: an event is already scheduled at the time you've requested.A breach in FASA or University policy: for example, politically-affiliated events, events with alcohol or private events (i.e., closed-access) have specific requirements for approval.If you feel your event has been denied improperly, please email lounge@fasaucalgary.ca and we'll happily work with you to ensure your event meets the eligibility requirements for booking the Lounge, or to find an alternate time that will work for you.

Question 5

Can I book just one of the meeting rooms in the Lounge (SS 103A or SS103 B), rather than the whole Lounge?

Accepted Answer

Yes. When filling out the booking form for the lounge select the "Arts Lounge breakout room" option when prompted, as shown below. If you have any further questions, please email oppolicy@fasaucalgary.ca!

FACULTY OF ARTS STUDENTS' ASSOCIATION

Arts Students' Lounge: FAQs

How do I book the Lounge?

I booked the Lounge through ClubHub, University Conference & Events Management (CEM) or through the Faculty of Arts. Do I need to request the event through FASA, too?

I filled out the Booking Request Form. Am I good to go?

My event Booking Request was denied. What can I do?

Can I book just one of the meeting rooms in the Lounge (SS 103A or SS103 B), rather than the whole Lounge?